INVENTORY OF THE COUNTY ARCHIVES OF OHIO
NO. 71  ROSS COUNTY (CHILLICOTHE)
Prepared by 
The Historical Records Survey 
Division of Professional and Service Projects
Work Projects Administration
Columbus, Ohio
The Ohio Historical Records Survey Project
June 1939
3 1466 00271 9348

Excerpts of portions dealing with Infirmary (poorhouse) Records

[Note: Click here to see portions of important information common to all the county inventories.

[Note: Asterisks (**)  refer to words cut off on the copy available to the transcriber. PHL ]
Superintendent of the County Home

             The Ross County poorhouse, now called the county home, was established in 1818 under the provisions of the legislative act of 1815.  In April 1818 a site was purchased from James Dunlap and notice of bids for furnishing material and erecting the courthouse was published in July of the same year.  Contracts totaling $3,720 were let during the following year and in April 1820 the building was accepted from the contractors.

                   Construction of the present three-story brick and stone county home building was started in 1872 and completed and occupied the following year.  The institution,  in addition to caring for indigent adults and orphan children, was used from 1900 to 1914 by the welfare department to house unwed mothers.  In 1914 children and unwed  mothers were provided for outside of the infirmary.  The building has been unaltered since its construction sixty-five years ago, except for the installation of a water system   and an electric light and power plant.                                                                                          p. 225

***

                     Since the inauguration of aid for the aged there has been a slight reduction in the population of the Ross County home which is now approximately 75.  The social aid programs have  resulted in no reduction in the cost of operating county homes.  Despite the decline in population of the Ross County home the per capita cost of operation has increased 69 per cent since 1934. 

                  All records are in the office of the superintendent of the county home.             

559.    [Infirmary Directors'] RECORD,  August 20, 1912-December 31, 1912.  1 vol          Minutes of meetings of board of infirmary directors, showing date, all orders, resolutions,          and transactions including record of expenditures and receipts,  Arr. chron. by dates of          meetings.  No index.  Hdw, 300pp.  14 x 9 x 2.  Aud.  Vlt.
          
For other records,     see entries 4,  25.                                                           p.227

 

560.    INFIRMARY RECORD,  1842-84  1 vol. 
Record of cases cared for outside the home and of inmates of county home, showing          date of admittance, name, age, sex, birth date, physical condition, date discharged, date bound out, and to whom.  Arr.  alph.  by names of ******* and chron, thereunder by dates of admittance.  No index.  Hdw.  360 pp   18 x 14 x 3.
                
For subsequent records, see entries 561,  562

561.    SUPERINTENDENT'S RECORD OF INDIGENT PERSONS,  1900---  1 vol 
 
Record of births at county home, showing date, name of mother, and color, and name of child, pages 1-16;  also record of deaths at county home, 1900-1914,  showing name and age of decedent, cause of death, and from what township admitted, pages 17-40; also superintendent's record of inmates, showing name, date of admittance, from what township, sex, color, birth date, physical condition, date discharged, and reason for discharge, pages 41-482.    chron. by dates of entry.  Indexed alph. by names of  inmates.  Hdw. on p.      560 pp.  20 x 14 x 4-1/2.
                
For prior records, see entry 560.                     

562.     RECORD OF CHILDREN,  1900-1914.  1 vol  
Superintendent's record of dependent children who were cared for at the county home,          showing name of child, names of parents, age, sex, color, and physical condition of child,          date of admittance, birth date (if known), date of indenture, to whom bound out, residence,     taken on trial, by whom, residence, date discharged, reason of discharge, date of death, and    remarks.  Arr. chron. dates of admittance.  No index.  Hdw.  400 pp.  18 x 12 x 3.                     For subsequent records,  see entries  566-572.

 

563.    DAILY MOVEMENT OF POPULATION, 1928---.  98 vols.
Daily record of population of county home from which monthly reports to the welfare           board are compiled by the superintendent, showing names of inmates, number registered,        admitted, number discharged, and numer of deaths.  Arr. alph. by names of inmates. No index.  Hdw.  Aver.  80 pp.  7 x 10 x 1/2.

564.    ANNUAL REPORTS,  1930----.  1 f.b.
 
Copies of superintendent's annual reports to state welfare department, ******** date,
 number of persons under care at beginning of year, number admitted during year,          number discharged, number of deaths, and number in care if institution at end of year.         Arr. chron. by dates of reports.  No index.  Hdw. ********13 x 11 x 3-1/2

  

565.    LEDGER,  1891---, 3 vols 
 
Superintendent's record of receipts and expenditures of institution, showing date, source of     receipts, and itemized account of expenditures.  Arr. chron. by dates of entry.  No index.          Hdw.  Aver.  370 pp.  18 x 11 x 3.                            

                        p.       228

Housing, Care, and Accessibility of the Records
 The county home is situated on state route 104, five miles north of Chillicothe.  All records of the institution are kept in the superintendentís office, which is located on the first floor to the right of the main entrance.  This room, being 12 x 18 feet, provides ample space and adequate accommodations for the public.  It is well lighted, well ventilated, and free from dampness.  Filing equipment is badly needed as none has been provided.  Records are kept in desk drawers and on wooden shelves                                    p.55
County Commissioners -- Journals

Journals 

4.         COMMISSIONERSí INFIRMARY JOURNAL,  1913-32  1 vol. initiated 1913
         1933óin [Commissionersí] Journal, entry 2.
Minutes of meetings of county commissioners, sitting as board of infirmary directors, showing date and itemized account of infirmary expenses approved and ordered paid;  also copies of semiannual reports to commissioners by infirmary superintendent.  Arr. chron. by dates  of entry.  For index, see entry 5.  1913-March 1916, hdw;  April 1916-32, typed 640pp.18 x 12 x 4-1/2.  BMT.,  middle strm.                   For other records, see entries,  25, 559                                                                 

5.         INDEX TO COMMISSIONERSí INFIRMARY JOURNAL, 1913-32. 1 vol.  1933----
         in Index to Commissionersí Journal, entry 3.
Index to Commissionersí Infirmary Journal, entry 4, showing names of creditors or principals, for what, date, and volume and page numbers of journal.  Arr. alph. by names of creditors and chron.  thereunder.  Hdw. 550 pp. 18 x 12 x 4-1/2.  But., middle strm.                                                                      p.       71

   Reports and Statements

.8.       [Infirmary Directorsí] REPORTS, 1872-1912.  3 F.B. (232, 374, 497).
 
Original annual reports of infirmary directors to county commissioners,  showing date, funds  appropriated, receipts, expenditures, and balances;  also number of indigents cared for, number  admitted, number discharged, and number of deaths.  Arr.  chron. by dates of reports.  For index,  see entry 330.   Hdw, on p.f.  10  x  5 x 14.  Aud.  vlt. 
           
For subsequent superintendentís reports, see entry 9.

9.       [Infirmary Superintendentís] REPORTS,  1913--.  3 f.b.  (567,  749  ,  931). 
Original monthly reports of county infirmary superintendent to county commissioners, showing date, receipts and expenditures for operation of the institution;  also number of indigents cared for,  number admitted, number discharged, and number of deaths.  Arr. chron. by dates of reports.  For index, see entry 330.  Hdw. on p.f.   10 x 5 x 14.  Aud.  ofc.
              For infirmary directorsí reports,  1872-1912,  see entry 8.
                                                                                                                                                   p. 72  

Fiscal Accounts

24.    ORDERS, INFIRMARY FUND, 1876-86.  3  vols.  Discontinued.
 
Copies of orders issued by infirmary directors for payment of bills and allowed, showing amount, to whom issued, for what issued, date, and sign of creditor.  Arr.  chron. by dates of orders.  No. Index.  Hdw. on p.f.  200pp.  12 x 10 x 1-1/2.  Aud. vlt.

25.      RECEIPTS AND EXPENDITURES,    1927-32.   1 vol.
Record of receipts and expenditures of the county home, showing date, from what source received, to whom paid, and for what paid.   Arr. Chron.   No index. Hdw.   215 pp.  17 x 14 x 1-1/2.  Bmt.,  rear strm.                                                                                                                                    p. 74 &    75

 

Auditor -- Fiscal Accounts

411.           AUDITOR'S DOCKET, BILLS FILED, INFIRMARY, 1904-32.  1  vol. 1**
in Auditor's Docket, Commissioners' Bills, entry 412.
    Record of infirmary bills filed, showing date of entry, date of bill, co**** tive number,    name of creditor, for what, amount, date filed, date approved, amount approved, date paid, warrant number, and remarks.  Arr. Chron. by date of entry, and also num.by consecutive bill nos.  No index.  Hdw.  600 pp  18 x 12 x 4-1/2.  Bmt.,  middle strm.
      For bills filed with infirmary directors,  1841-74  see entry 462.

                p.     186

Auditor

462.            MISCELLANEOUS [Papers],  1841-74.  Est. 250 bundles in 1 box.         
Miscellaneous original papers including bills filed with infirmary directors, redeemed county road and bridge bonds, monthly financial reports of various county officials to the county commissioners, and statistical and financial reports of town and city boards of education to county auditor.  No orderly manner.   No index.  Bundles aver.  9 x 4 x 2-1/2;  wooden box,  14 x 20 x 26.  Bmt., middle strm.

              For other infirmary bill records, see entry 411;  road and bridge bonds, entries 448,  450;  county officials' reports to commissioners, entry 10.

    463.     DAY BOOK, 1858-74.  1 vol.
               Record of miscellaneous items such as tax levies for townships, municipalities, and school           districts, special levies, copies of township trustees and school board certifications of funds required for operating subdivision for ensuing year, receipts and expenditures of various county funds, abstracts of personal property as listed for taxation, copies of bonds filed by elected county officials, county commissioners' report to common pleas court, and contractor's and on construction of county infirmary, showing dates, amounts, and other pertinent data. Arr. chron. by dates of entry.  No index. Hdw.  522 pp. 18 x 12 x 3 1/2. Aud. vlt.

For other records of tax levies, see entries 335, 336, 464; fiscal accounts, entries 388-409; abstracts of personal property taxes, entries 361,; official bonds, entries 445, 447; commissioners' reports, entry 7.

462.            MISCELLANEOUS RECORD, 1871-91.  1 vol.
 Record of miscellaneous items including tax levies for various taxing districts,  levies for school purposes, copies of correspondence from state auditor, contract agreements and bonds of contractors on county infirmary construction, ******** 
financial statement of county commissioners, inspector's report of  condition of  county treasury, and clipped copies of legal advertising applying to different items recorded, showing date, and other pertinent data.  Arr.  chron. by dates of entry. No index.  Hdw.  500pp.  18 x 12 x 4.  Aud.  vlt.
       
For other records of tax levies, see entries 335, 336, 464;  reports on ********** of     county treasury, entries 285, 436. 

                                        p.   195

Treasurer -- Fiscal Accounts

502.              [Fund}  LEDGER,  1844-68.   3 vols.
 Account with bridge, township, school, infirmary, corporation, railroad bond, railroad bond interest, tax redemption, forfeited land, peddlers' licenses, state war military relief, and military commutation funds, showing date, itemized receipts to the various funds, and itemized expenditures of funds. Arr. chron. by dates of entry.  Indexed alph. by names of funds.  Hdw.  Aver. 420 pp. 18 x 12 x 3-1/4.  Aud.  vlt.

                                                                                                                                               p.   205

Roster of County Officials
Infirmary Directors*                                                                                                                 p. 269
James Armstrong                                     1830 James Minary                                1830-1835
Anthony Walke                                       1830
Henry Johnston                              1831-1833
Willis Hicks                                   1831-1838
James Armstrong                           1834-1840
Nicholas Cunningham                     1836-1837
Samuel Ewing                                 1838-1841
Nicholas Cunningham                     1839-1841 Willis Hicks                                    1841-1846 MartinDresbach                              1842-1848
Daniel Ott                                       1842-1851
Elijah Huston                                           1848 John Entrekin                                           1849
Elijah Johnson                                          1849
Hezekiah Ingham                           1850-1855 
Martin Dresbach                            1850-1851
Elijah Johnson                                1851-1856
Andrew Carlisle                             1851-1859 
Nathan Hyde                                 1856-1860
D.H. Cryder                                  1857-1860
Jacob Thomas                                         1860
James Dunlap                                          1861
Sennet Allen                                  1861-1868  Nathaniel Hillhouse                         1861-1862
Joseph Miskimmins                        1861-1866  Anthony Hirn                                  1863-1866
Hugh Savage                                 1866-1872  Major Dunlap                                1867-1870
Jeremiah Goodman                         1868-1874
Jacob Grubb                                             1870-1873
Michael Kirsch                                          1872-1878
Joseph Smith                                                      1873
                         (part of year)
James Lenox, Jr.                                       1873-1879
Joseph Smith                                            1874-1877
Robert A. Mace                                       1877-1880  Hiram Pritchard                                        1878-1881 
Martin Rozell                                            1879-1881 
                              (Resigned) 
Hanson Greenberry                                  1880-1883 
Rufus Putnam, Jr.                                               1881  
                              (part of year , vice  
                                    M. Rozell) 
John C. Price                                            1881-1884
Rufus Putnam                                            1882-1885
William J. Rodgers                                     1882-1884 
Isaac J. Finley                                           1883-1884   
                              
(Died In Office)  
Charles M. Dunlap                                    1884-1887
Isaac Lutz                                                 1884-1890
                                (Vice I.J. Finley)    
Herman Trieber                                        1885-1888
Edwin B. Dolohan                                    1886-1892 
Herman Schiller                                        1889-1895
Job S. Brown                                           1891-1897
Elwood Hough                                         1893-1899
George McCorkle                                    1895-1901  
George W. Garrison                                 1897-1905
William Corcoran                                     1899-1902
excerpted and transcribed by:  Barb Pearson -- Jan 2001
Note: Most of these inventories were heavily footnoted. We did not include the footnotes (which were usually references to other documents) here because we felt that this website is for general readers without a strong academic/legal need to see these footnotes. However, they are available upon specific request from researchers who e-mail us.

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