Prepared by 
The Ohio Historical Records Survey Project
Division of Community Service Programs
Work Projects Administration
Columbus, Ohio
The Ohio Historical Records Survey Project
August 1941
31466 00271 9371

Excerpts of portions dealing with Infirmary (poorhouse) Records

[Note: Click here to see portions of important information common to all the county inventories.

Historical Sketch
Except for minor expenses, the county had no major financial outlay and by June 11, 1811, the total cash expended amounted to little more than eleven thousand dollars.27  The first major expense was fifteen thousand dollars fro the construction of a county infirmary on September 9, 1857.  Prior to this the largest sum appropriated was four thousand dollars to erect an iron fence around the courthouse lot.
                                                                                                                                                     p.   4
Housing, Care, and Accessibility of the Records

County Home.  The Madison County Home is two and one-half miles north-west of London on Federal route 42.  The records are divided between the superintendentís office, which is on the first floor and is 15 by 20 feet, and the hallway on the third floor, of the main building.  A steel safe is provided in the office, a desk in the third floor hallway.  The office is well lighted and well ventilated and is free from dust and dampness.  About 80 percent of all the records are in the office, the remainder in the desk on the third floor.
                                                                                                                                                      p. 61 

Commissioners -- Journals
1. COMMISSIONERS JOURNAL, 1810--.32 vols. (A-F, 1-26).
[Note: We have omitted some of this material where we have used asterisks. PHL
  *** ; reports of the directors of the county home, 1866-1912, and of the county home superintendent, 1913--;
                                                                                                                                                      p. 72

5.  INFIRMARY JOURNAL,  1913--.  3 vols.  (1 - 3)
Minutes of meetings of county commissioners sitting as the board of infirmary directors, showing date of meeting, names of members present; copies of resolutions and motions passed, and record of business transacted, including approval of admissions; record of bills and claims filed and approved for payment, showing date of bill, name of creditor, amount and purpose of bill or claim, and amount approved; record of burial expenses for indigents and record of indigent relief outside infirmary, showing names of 
                                                                                                                                                      p. 73

Commissioners -- Reports

8.  SEMIANNUAL REPORTS OF THE INFIRMARY,  1867-1913,  1935--.  8 bd.., 1 f. b.
Original copies of reports, 1867-1913, from county home board of directors, 1935--, from superintendent of county home to county commissioners on condition of county home, showing date of report, statistics on inmates, receipts, disbursements, inventories, and signature of superintendent.  No obvious arr.  No index.  Hdw. on p. f.  Bdl., 8 x 4 x 4; f. b., 11 x 5 x 14.  5 bdl.,  1867-84,  1893-1913, attic, rm. 3;  3 bdl.,  1885-92,  attic rm. 1;  f. b., 1935--, aud. record rm.
    For superintendentís copy of report,  1932--, seen entry 606. 
                                                                                                                                                      p. 74

Superintendent of the County Home

All records are located in the superintendentís office at county home, unless otherwise noted.  The county home is located 3 1/2 miles northeast of London, Ohio, on U.S. route 42.
                                                                                                                                                    p.  203

Superintendent of the County Home -- Journals and Reports 

604.  JOURNAL (BUSINESS TRANSACTION),  1872-1912.  3 vols.  
Minutes of meetings of board of infirmary directors including copies of resolutions and other matters passed, showing date of meeting, names of members present, and bids received for supplies, equipment, and contracts; also includes bills filed and allowed, showing date, purpose, and amount of bill, name of crditor, date and amount allowed, and voucher number.  Arr. chron. by dates of meetings.  No index.  Hdw. Aver.  500 pp.  17 x 11 x 2 1/2.
         For Infirmary Journal,  1913--, see entry 5.
                                                                                                                                                   p. 203

605.  INFIRMARY RECORD,  1886-1912.  2 vols.
Copies of reports from township trustees to infirmary directors concerning indigent persons including applications for admission to the institution and reports on indigent persons requiring relief in their homes, showing date of report, name of township, and name , age, color, and length of residence in county and township of indigent person.  Arr. chron. by dates of reports.  No index.  Hdw. on p. f.  Aver. 375 pp.  17 x 11 x 2.  

606.  REPORTS  [Financial and Statistical], 1932--.  1 f. b.  
Copies of annual financial and statistical reports from county home superintendent to county commissioners and to state welfare department, division of charities, showing for financial report, date of report and total receipts and disbursement classified; showing for statistical reports, numbers if inmates registered at date of last report, admissions, discharged or left institution, deaths, and registered at time of report.  Arr. chron. by dates of reports.  No index.  Hdw. on p. f. 10 x 4 x 13. 
For related reports, see entry 8.
p. 204

Superintendent of the County Home -- Records of Inmates and Outside Relief

607.  INFIRMARY REGISTER,  1866--.  2 vols.  Title varies:  Infirmary Record, 1866-85,  1 vol.
Register of indigent persons admitted to county home, showing name, sex, age, physical and mental condition, birthplace, from what township admitted, dates of admission, birth, death, and discharge of indigent person, and remarks.  Arr. chron. by dates of admissions.  No index.  Hdw. on p. f.  Aver. 270 pp. 17 x 11 1/2 x 1 1/2.  

608.  DAILY RECORD,  1916--.  22 vols.
Daily record of movement of population at county home, showing date of entry, and numbers registered, received, discharged, and died.  From this record the monthly statistical report to the state welfare department, division of charities, is compiled.  Arr. chron. by dates of entries.  No index.  Hdw. on p. f.  Aver. 100 pp.  14 x 8 x 1/2.
                                                                                                                                                  p. 204

609.  OUTSIDE RELIEF, 1898-1909. 1 vol.
Record of relief to indigent persons living outside the infirmary, showing date relief granted, name and address of indigent persons, and amounts spent for food, clothing, shelter, medical care, and total.  Arr. chron. by dates of grants. No index.  Hdw. on p. f. 200 pp. 12 x 8 x 1 1/4.
     For related records, see entry 613.
                                                                                                                                                  p. 204

Superintendent of the County Home -- Fiscal Accounts

610.  INFIRMARY JOURNAL, BILLS ALLOWED,  1894-1909.  2 vols.
Record of bills and claims incurred in operations of infirmary, showing date, amount, purpose, and number of bill, name of creditor, date and amount allowed, and voucher number.  Arr. chron. by dates allowed.  No index.  Hdw. on p. f.  Aver. 475 pp.  15 x 10 x 2 1/2.
                                                                                                                                                   p. 204

611. ACCOUNT BOOK, 1900-1909.  1 vol.
Record of products raised on county home farm, showing year, quantity and value of each item and total annual value.  Arr. chron. by years.  No index. Hdw. on p. f. 90 pp.  13 x 9 x 1/2. 

612. EXPENDITURES,  1908--.  2 vols.  Title varies: Infirmary Fund Record, 1908-34,  1 vol.
Record of classified disbursements for operation of county infirmary, showing date of entry, amounts disbursed for clothing, shelter, food, drugs and medicine, livestock, hay and grain, machinery and equipment, furnishings, repairs, salaries and wages.  Arr. chron. by dates of entries.  No index.  Hdw. on p. f. Ave.  250 pp. 18 x 14 x 1 1 /2.  1 vol., 1908-34,  corridor, third floor; 1 vol., 1935 --, superinten- dentís ofc.  

613. CONTINGENT FUND, 1903--.  2 vols.
Record of disbursements for medical and hospital care of indigent persons outside of infirmary, showing date of service, name and address of patient, ?names of township,  physician, hospital, and township trustees approving case, and date approved.  Arr. chron. by dates of service.  No index.  Hdw.  Aver. 80 pp. 14 x 9 x 1/2.
     For related record, see entry 609.
                                                                                                                                                   p. 205 


614. VISITOR'S REGISTER,  1875-1930.  1 vol.
Register of visitors to the infirmary, showing date of visit, name and address of visitor, and remarks.  Arr. chron. by dates of visits.  No index.  Hdw. on p. f. 350 pp. 15 x 12 x 2. 

615. INVENTORY RECORD,  1881-1912.  5 vols.  (dated).
Copies of annual inventories of supplies, furnishings, and equipment of infirmary, showing, date of inventory, itemized list of supplies and chattels with estimated value, and total estimated value.  Arr. chron. by dates of inventories.  Hdw. on p. f.  Aver. 170 pp.  14 x 10 x 1.
                                                                                                                                                     p. 205

Roster of County Officials
                                                                  Infirmary Directors
Jesse Watson                                       1866-1867
Robert Boyd                                        1866-1868
Lemford Mount                                    1866-1869
John Mitchell                                        1867-1870
Samuel P. Davidson                             1872-1882
William Curtain                                    1873-1876
Alfred Stroup                                       1874-1877
Fergus O. P. Graham                           1875-1878
Daniel Orcutt                                       1877-1880
William Kilgore                                    1878-1881
Preston Adair                                      1880-1886
Isaac Hambleton                                  1881-1884
John Gilliland                                        1882-1885
James C. Peck                                     1884-1893
Andrew Bell                                         1885-1888
Patrick McGuire                                   1886-1893
Valentine Wilson, Jr.                             1888-1894
Jacob Johnson                                      1893-1899
Henry Kilgore                                       1894-1900
John Price                                            1895-1901
Berthier Lohr                                       1899-1905
John M. Bradley                                  1900-1906
                                                                 p. 233
John J. Melvin                                      1901-1907
Albert D. Hume                                    1905-1907
Winfield Scott Jones                             1906-1911
Luke D. Smith                                      1908-1913
Alvin J. Blue                                         1911-1913
Simeon G. Kilgore                                1911-1913
                                                                 p. 234
excerpted and transcribed by: Jacqueline Baral  -- Jan 2001
Note: Most of these inventories were heavily footnoted. We did not include the footnotes (which were usually references to other documents) here because we felt that this website is for general readers without a strong academic/legal need to see these footnotes. However, they are available upon specific request from researchers who e-mail us.

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