Prepared by 
The Ohio Historical Records Survey Project
Service Division
Work Projects Administration
Columbus, Ohio
The Ohio Historical Records Survey Project
August, 1942
3 1466 00270 4266

Excerpts of portions dealing with Infirmary (poorhouse) Records

[Note: Click here to see portions of important information common to all the county inventories.

Housing, Care, and Accessibility of the Records
  The county home office is located 2 1/2 miles south of route 322, in Chardon township, and consists of one room. Bound records are kept in a steel file cabinet, located along the east wall, while unbound records are kept in steel file cabinet drawers, located along the east wall. Ventilation and lighting are good, but the office is crowded, with no room for expansion. The records number 4 volumes and 3 file drawers.                                                                                                                             Pages 60/61
Commissioners --Institutions and Relief

7.  INFIRMARY RECORD (Journal), 1839-1912. 1 vol. 1839-1871, 1913--, in Commissioners' Journal, entry 1.

Record of procedure of board of directors of infirmary, including resolutions of board, and list of infirmary bills filed monthly, showing date of bill, name and address of creditor, amount of bill, for services rendered or goods supplied, and amount approved for payment.  Arr. chron. by dates of bills. No index.
Hdw. 475 pp. 14 x 9 x 1 1/2. Aud. ofc.

8.  ANNUAL REPORT OF COUNTY HOME, 1934--. 1 f. b. 1874--, in Commissioners' Journal, entry 1.

Copies of annual reports of county home, showing date of report, itemized accounts of all county home receipts, expenditures and costs of new buildings and equipment, general statistics and detailed analyses of inmates of home, and inventory of county home property. Arr. chron. by dates of reports. No index. Hdw. on p. f. 10 x 5 x 15.  Aud. ofc.                                                                                       Page 85

Superintendent of the County Home

    The Geauga County Infirmary was built in 1839 by the county commissioners under the authority of the act of 1816.                                                                                                                            Page 249

   The number of persons given refuge by the Geauga County home during the past 25 years is unknown. Some of the inmates pay all or a part of the cost of their care, but by far the greater number do not.  In 1940 the commissioners appropriated $13,542.56 for the maintenance of the home.  The seven resident members of the staff receive an aggregate salary of $3, 745.34.

   Physical care is given within the limits of the resources of the institution. A minister is occasionally called in to hold religious services.

   All records are located in the office of the superintendent at the county home, R. R. Chardon Township, Chardon, Ohio.                                                                                                                      Page 251 

Superintendent of the County Home -- Case Records 
386.  REGISTER OF INMATES, 1845--. 1 vol.

Register of case record of inmates, showing name and address of inmate, sex, race, age, date admitted, nationality, date discharged, date readmitted, date of death and burial, number of grave in county home cemetery, location of other cemeteries, and remarks.  Arr. chron. by dates admitted. No index. Hdw. on p. f. 239 pp. 16 x 13 x 2 1/2.

387.  DAILY MOVEMENT OF INMATES, 1915--. 1 f.d.

Daily record of movement of inmates, showing date of record, number of males and females, total on hand at beginning of day, number received and discharged during day, average during month, and number of persons received during month who were former inmates.  These are duplicates of the record sent monthly to the division of charities; yearly summary is contained in back of pad.  Arr. chron. by dates recorded.  No index. Hdw. on p. f. 24 pads, aver. 14 pp. 6 x 8 x 1/4 in f. d., 3 x 6 x 8.  
                                                                                                                                             Page 252

Superintendent of the County Home -- Financial Records
 388.  ANNUAL REPORTS (Certificates of Admission to County Infirmary), 1917--. 1 f. d.

Certificates of admission to county home made out by township trustees and sent to the superintendent, showing date of certificate, name and address of applicant, age, sex, race, birth place, marital status, occupation, length of residence in county and township, former residence, nature and duration of relief needed, disease record, present physical condition, and signatures of township trustees.  Arr. chron. by dates of certificates.  No index. Hdw. on p. f. 3 x 6 x 8.

389.  SUPERINTENDENT'S ACCOUNT (Disbursements), 1884--. 1 vol (1).

Record of miscellaneous cash disbursements made by superintendent from the reserve fund, showing date of payment, to whom paid, for supplies and services rendered, and amount of payment; record of payment of larger and more important county home bills authorized by county commissioners and paid by county auditor.  Arr. chron. by dates of payments.  No index.  Hdw. on p. f.    199 pp 18 x 13 x 1.

390.  JOURNAL (of Receipts and Payments into Treasury), 1917--. 1 vol. Initiated in 1917.

Record of receipts of sales of products of county home farm, showing date of receipt, product sold, amount received, and total deposited in treasury; also receipts from inmates, relatives and friends of inmates, and in back of volume a summary of yearly totals paid to treasurer.  Arr. chron. by dates receipted. No index. Hdw.  212 pp. 12 x 7 1/2 x 1.                                                             Page  252

391. RECEIPTS (Duplicates of Pay-in Orders), 1917--. 1 f. d. 

Carbon copies of auditor's pay-in orders, showing number and date of order, name of superintendent of county home, amount and source of payment, name of fund credited, signature of auditor, and stamp of treasurer in receipt of amount.  Arr. chron. by dates ordered. No index. Hdw. on p. f. 3 x 6 x 8.
                                                                                                                                           Page 153

Superintendent of the County Home -- Miscellaneous
392.  VISITORS' REGISTER, 1910--.  1 vol. (1). Initiated in 1910

Register of visitors to county home, showing signature and address of visitor, date of visit, and remarks.  Arr. chron. by dates of visits. No index. Hdw. on p. f.  500 pp. 18 x 13 x 2.
                                                                                                                               Page 253  

excerpted and transcribed by:  Linda Crannell -- Mar 2000
Note: Most of these inventories were heavily footnoted. We did not include the footnotes (which were usually references to other documents) here because we felt that this website is for general readers without a strong academic/legal need to see these footnotes. However, they are available upon specific request from researchers who e-mail us.

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