INVENTORY OF THE COUNTY ARCHIVES OF OHIO
NO. 24 FAYETTE COUNTY (WASHINGTON COURT HOUSE)
Prepared by 
The Ohio Historical Records Survey Project
Division of Professional and Service Projects
Work Projects Administration
Columbus, Ohio
The Ohio Historical Records Survey Project
July 1940
3 1466 00270 4241

Excerpts of portions dealing with Infirmary (poorhouse) Records

[Note: Click here to see portions of important information common to all the county inventories.

 
County Commissioners 
3. COUNTY HOME JOURNAL, 1934-January 1, 1938. 1 vol. 1913-33 in Commissioners' Journal, entry 1. Discontinued January 1, 1938; home abandoned.

Copies of resolutions passed by county commissioners regarding the operating of the county infirmary, and record of bills filed and approved, showing date of meeting, consecutive bill number, name of creditor, purpose, and amount.  Arranged chronologically by dates of meetings and number thereunder by consecutive bill numbers.  No index.  Typed.  400 pp.  18  x  12  x  3.  Aud record rm.

For infirmary directorsí journal, 1855-97, see entry 471.                                                            p. 77

County Commissioners -- Reports

8.  REPORTS [Infirmary Directors], 1901-12.  24 reports in 1 bdl.

Original semiannual reports of infirmary directors to county commissioners, showing source and amount of receipts, itemized statement of expenditures,  ... [some information missing]                                 p. 77

County Commissioners -- Fiscal Accounts

24.   INFIRMARY COMMISSIONERSí TRANSACTIONS, 1913-26, 1934-January 1, 1938.  2 vols.  1927-33, in Commissionersí Journal, Entry 1.  Discontinued January 1, 1938; home abandoned.

Minutes of the county commissioners serving as infirmary directors, showing date of meetings, copies of bills for services, materials, supplies, and labor furnished by the county infirmary, name of creditor, date of bill, amount, for what purpose, and voucher number.  Arranged chronologically by dates of meetings.  No index.  1913-26, hdw.; 1934-January 1, 1938, typed. Average 200 pp.  16 x 11 x 2. Aud ofc.

For related records, see entry 357.                                                                                          p. 80-81

Auditor -- Business Administration of Office

357.   AUDITORíS DOCKET BILLS FILED, INFIRMARY, 1904--.  2 vols. (1-7)

Auditorís record of infirmary bills filed for approval by county commissioners, showing date of  bill, consecutive number, name of creditor, for what, amount, date filed, date approved, amount approved, date paid, and warrant number.  Arranged chronologically by dates of filing.  No index.  Hdw on p.f.  Average 350 pp.  18 x 12 x 2-1/4.  Aud ofc.

For related records, see entry 24.                                                                                              p. 189

Superintendent of the County Home
   On June 7, 1853, the commissioners of Fayette County purchased 102-1/2 acres of land for the purpose of establishing a county poor farm, and in December of the same year a board of poorhouse directors was elected and commissioned.  A building was erected and was accepted by the county in December 1854.  On January 15, 1868, it was decided to move the poorhouse to the 502-acre tract of land left to the county by Peter Carder
   Throughout 1968 and 1869 various contracts were given out and the construction of the new infirmary proceeded to completion.  In 1870 the old infirmary was sold.  With some remodeling and the addition of modern conveniences the buildings remained in use until January 1, 1938, when, the population having become too small for economical operation, the institution was abandoned in accordance with state law.
                                                                                                                                           p. 222-223  

   Since the inauguration of aid for the aged there has been a slight reduction in the population of county homes throughout the state.  In Fayette County the number of inmates had declined to 30 in 1937.    Accordingly, as previously mentioned, the county commissioners abandoned the home under the enabling act of 1937. The act provides that whenever the buildings of the county home become unsuitable for habitation, or its inmates are too few for economical operation, or for any other reason made of record, the county commissioners may close it and make other provisions for the care of the inmates and others who may become charges of the county by reason of indigency. 

 Records of the county home were located at the time of the survey in a steel safe in the office of the superintendent on the first floor of the institution.  Since the abandonment of the home the records have been removed to the basement storeroom in the county courthouse.                                             p. 225

Superintendent of the County Home -- Journals and Reports 

471. INFIRMARY DIRECTORSí JOURNAL, October 18550September 1897.  2 vols. Title varies: Record, October 1855-February 1884, 1 vol. 

Minutes of the board of infirmary directors, October 1855-February 1884, showing date of meeting, and claims allowed; copies of indenture agreements, showing name of inmate, name of person to whom bound, and terms of agreement; journal, December 1884-September 1897, minutes of the infirmary directors, showing date of meeting, resolutions passed, record of bills and claims presented and allowed, and copy of report to county commissioners.  Arr. Chron. By dates of meetings.  No index.  Hdw.  October 1855-February 1884, condition poor. Aver. 350 pp.  16 x 11 x 2-1/4. 

For commissionersí county home journal, 1934-48, see entry 3. 

472. REPORTS, December 1913--.  24 reports in drawer. 

Copies of superintendentís annual reports to state division of charities, showing number of males and females cared for in past year, number admitted, number discharged, number leaving voluntarily, and number of deaths; financial report, showing source and amount of receipts, and classified account of expenditures.  Arr. Chron. By years. No index. Hdw. On p.f.  Drawer, 6 x 4 x 11. 

473. REPORTS, January 1914--.  24 reports in drawer. 

Copies of superintendentís annual reports to county commissioners, showing number of males and females cared for during year, number admitted, number discharged, and number of deaths; detailed financial reports, showing source and amount of each item of receipts debited to infirmary, classified account of expenditures, infirmary funds, total receipts and appropriations, total expenditures, and balance.  Arr chron. By years.  No index.  Hdw on p.f.  Drawer 6 x 4 x 11.

For records of semiannual reports, 1901-12, see entry 8;
 for commissionersí copies of reports, see entry
9                                                                              p. 225 - 226

Superintendent of the County Home -- Case Records
474.     REGISTER OF INMATES, February 1874-January 1, 1938.  3 vols. Title varies: Register, February 1874-June 1882, 1 vol.; Infirmary Record, July 1882-January 1914, 1 vol.

Register of admittance to county home, showing from what township admitted, name, age, nativity, sex, present condition, date of birth, date admitted, and date discharged, apprentices, or left institution.  March 1914-January 1, 1938, also shows, date of death, place of burial, and grave number.  Arr alpha by names of inmates and chron thereunder by dates of admissions.  No index.  Hdw on p.f.  February 1874-June 1882, condition poor; July 1882-January  1914, condition fair. Average 250 pp.  18 x 12 x 1-1/2.

475.     PAUPERS' RECORD, November 1884-January 1896. 1 vol.

Record of paupers' statements on admittance to institution, showing date admitted, number, name, age, nativity, present residence, from what township reported, by whom reported, when reported, and physical condition. Arr num by consecutive numbers of inmates. No index. Hdw on p.f.  480 pp. 16 x 11 x 3 1/2

476. DAILY RECORD OF POPULATION, September 1913-January 1, 1938.  25 vol.

Superintendentís daily record of movement of population of infirmary, showing number of males and females registered, number admitted, number discharged, number of deaths, and total for each day.  Arr chron by daily entry. No index. Hdw on p.f. Average 100 pp.  11 x 14 x 1/2.

477.    [INDENTURES OF INMATES], July 1870-January 1885. In (Bills) Record, entry 480. 

Record of indentures of inmates by infirmary directors, showing name of inmate, date, terms of agreement, and signatures of parties to agreement                                                                                        p. 226

Superintendent of the County Home -- Fiscal Accounts
 478.     CLASSIFIED RECEIPTS AND EXPENDITURES, December 1935-January 1, 1938. 1 vol 

Record of receipts, showing date, from whom received, for what, and total receipts; expenditures, showing date, to whom, for what, voucher number, and amount.  Arr chron by dates of entry.  No index.  Hdw on p.f. 300 pp. 16 x 14 x 2

479.   RESERVE FUND RECORD, February 1936-January 1, 1938. 1 vol.

Superintendentís record of expenditures of minor amounts, showing dates, for what, to whom, and amount.  (The superintendent is authorized to issue vouchers for payment of miscellaneous minor purchases and payment of labor not to exceed a total of $200 per month, a reserve fund for this amount being appropriated by county commissioners.)  Arr chron by dates of entry.  No index. Typed. 300 pp.  14 x 9 x 1-1/2

480.   RECORD [Bills], July 1870-January 1885.  1 vol.

Record of claims presented and allowed by board of infirmary directors, showing date, name of creditor, for what, amount of claim, amount allowed, date allowed, and remarks; also record if [Indentures of Inmates], entry 477.  Arr chron by dates of entry. Index alphabetically by names of creditors or principals. Hdw. Condition fair.  340 pp.  14 x 9 x 1-1/2.                                                                              p. 227

Superintendent of the County Home -- Miscellaneous
 481.   VISITORS' REGISTER, December 1869-1937. 1 vol.

Register of persons visiting institution, showing date of visit, name, address, and remarks.  Arr chron by dates of entry. No index. Hdw on p.f.  Condition fair. 460 pp.  18 x 12 x 3.                               p. 227

excerpted and transcribed by: Kathleen Manley -- Dec 2000
Note: Most of these inventories were heavily footnoted. We did not include the footnotes (which were usually references to other documents) here because we felt that this website is for general readers without a strong academic/legal need to see these footnotes. However, they are available upon specific request from researchers who e-mail us.

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